REVISTA CIENCIA E INGENIERÍA NEOGRANADINA

 

Approach and Scope

 

Ciencia e Ingeniería Neogranadina is an open access refereed scientific journal aimed at different communities of teachers and researchers both in the national and international context. Its purpose is to be a channel to disseminate knowledge in all disciplinary areas of engineering and related sciences, regarding the results of scientific and technological research showing positive impacts on society. The journal publishes unpublished articles resulting from research and innovation in the field of engineering that respond to criteria of relevance, originality, and thematic relevance.

 

The journal is published biyearly: The first issue is published in the January-June period, and the second in the July-December period, in electronic format. The printed version responds merely to promotional purposes and is printed in accordance with the legal deposit guidelines.

 

Submission and summary of the publication cycle

The journal receives the submission of articles according to the call for papers posted online, for its miscellaneous or monographic (thematic) issues. The processing costs of all articles are borne by Editorial Neogranadina, the publishing house of the Nueva Granada Military University. Publication of articles is subject to the order of arrival and the results of their evaluation, considering the submission and the publication cycle.

Publication cycle

 

• Article reception and editorial screening. Once the article is received, the journal will make a preliminary review, i.e. screening, which will be carried out in approximately twenty (20) calendar days. All articles will be verified in formal aspects, in accordance with the "Instructions for authors", and will be subjected to a tool to verify respect for copyright.
• Screening result. In case some inconvenient is detected in this step, the journal team will contact the authors, whether to ask for corrections or to desist from the probable article publication. Moving on with the article publication cycle is subject to the authors making corrections within the next twenty (20) days and their verification by the editorial team.
• Peer evaluation. If the article passes the editorial screening, the selection and call for peers will be carried out in the double-blind modality. The journal editor role is to determine the number of peer reviewers required to have an objective concept about the scientific quality of each article. Authors will receive the official response from the journal within five (5) months maximum, according to the volume of articles under evaluation and the peer reviewers’ response time. In the event of receiving disparate concepts, the editor may resort to a new evaluator to resolve this discrepancy
• Corrections and evaluation result. Articles can be approved without modifications; approved with minor modifications that do not require a new review by an evaluator; approved with major modifications that require a review by an evaluator or rejected.

 

Based on the concept results, the editor will make a final decision on the publication of the article, for example: if an article had an approving result subject to major modifications, the editor can decide that it is not accepted, terminate its process in the magazine and subsequently receive it again for a full arbitration cycle. Likewise, if the peer reviewers suggest modifications to the article, the editor will ask the authors for a cover letter of the corrected version or a response letter, where they must explain each change they made, as well as the way to address or no, for academic or scientific reasons, peer recommendations. Corrected versions will be reviewed by the editor or, again, by an evaluator. Subsequently, the final notification about the approval or rejection of the article will be sent

Editorial production process

 

• Articles approved by the editor in the peer evaluation will be subjected to a professional editing process that starts with the style correction. It includes review of the text writing, its syntax and spelling, as well as the adherence to editorial conventions and the use of citation sources. Once authors have been notified about these corrections, they will have 7 calendar days to approve or complement the correction. After this period, if the authors do not send their response, the Journal will assume they have approved all the corrections sent, and the article will go to the layout phase.
• The final version arising from the article style correction will be adjusted to the journal layout template. This is known as layout. The authors will have the right to review the articles. Authors will have the right to review the diagrammed articles within a period of 2 to 5 days from the sending of these documents by email or OJS. If no response is obtained within the stipulated period, it will be assumed that they accept this version of the article and they do not require any changes to be made. No subsequent changes will be made after this stage of the production process and changes will only be considered when the errors indicated compromise the registration of the article's metadata in national and international databases.
• The Journal editors will carry out a final review to make final observations, if any, and the article will be approved for publication. The version resulting from this editor review, if approved, will be published. Publication. Once the editorial production process is finished, the articles will be published online.
• Post-publication. The content published on the online Journal will be subjected to the technical process necessary( HTML, XML marking , etc) in order to ensure its visibility online and its inclusion in the review and indexation systems. Editors will work hand in hand with the Post-publication editor of the Editorial Neogranadina in order to guarantee strategies for the dissemination of the articles published so that they reach the main audience in their disciplines.
  
  

Instructions for authors:

All articles must be sent with a cover letter, in which the contribution of each author is indicated, and a form of declaration of originality and transfer of rights. The journal publishes unpublished articles in English and Spanish, related to the following typology:

• Research. Article submitted, detailing the original results of finished research projects. The article structure shall include introduction, methodology or hypothesis, results or findings, discussion, conclusions and bibliographic references (only those quoted in the text are included). If the article is the result of a research project sponsored or funded by any entity, it should be explicitly expressed in the space indicated for that purpose in the meta data format sent by the Editorial Neogranadina.

 

When considering articles sent to the Journal, those articles written in English will be given priority. The journal does not accept texts with other typologies or approaches (reflection articles, case reports, translations, etc.), unless the editorial committee considers it pertinent, or according to the purposes of a special edition. The authors may address their questions, if they are not certain about the journal’s interest in a possible article.

 

Click here to consult our complete guidelines for authors.

 

Evaluation System

 

All articles received will be evaluated, starting with an editorial filter to determine the level of compliance with its formal aspects and anti-plagiarism software. If the article is approved at this phase, it will undergo the “double blind” review process.

The evaluation criteria for this stage considers the following aspects: compliance with the guidelines set forth in the “Instructions for Authors,” the scientific quality of the content, and the thematic relevance. Articles that fail to comply with the presentation rules, those that were previously published, either fully or partially, or simultaneously included in other publications as well as articles misusing texts protected by copyright or whose content does not match the journal’s thematic scope, will be rejected.

 

• Peer review. Articles that have passed the initial stage will be evaluated by external peers of the Universidad Militar Nueva Granada (most of cases) and always from a different institution of the authors, who will conduct the corresponding review of its content, methodology, novelty, and contribution to the field. On average, this process lasts a trimester, during which the evaluator will provide a judgment of acceptance, rejection or approval with changes, and will check the corrections made by the authors, if needed.

 

In case of disagreement between judgments made by the peers, a third evaluator will be assigned. In addition, there is a possibility that the journal’s publisher or committee may give their perspective to resolve an opposing result by peers.

The general criteria followed to evaluate an article are as follows:

 

• Scientific quality. This relates to the contributions made to the research, the consistency between aim, results and conclusions, the veracity of the data, the object of study established, the research’s methodological rigor and originality as well as its relevance and contribution made to its area of knowledge.
• Linguistic quality. This refers to compliance with grammatical, orthographic, and typography aspects as well as its discursive consistency and use of high-quality bibliographic sources.
• Ethical aspects. This involves the authorization of publications that comprise human or animal experiments, the declaration of conflicts of interest, the responsibility of presenting true data and results, the need for the proper use of sources protected by copyright, and others.

 

The evaluation process is based on quality, on the external evaluation, on the selection of evaluators with scientific experience, and on the objective feedback to the author. The following aspects are taken into account to select evaluators for the journal:

 

• The preselection of suitable arbitrators, in accordance with the journal’s subject areas and with the specific subject of each article submitted for evaluation.
• The verification of each evaluator’s academic degree (preferably, with a PhD), publications, and impact as researcher over the last five years.
• The balanced participation of national and international researchers, contributing to the consolidation of scientific networks of knowledge, avoiding conflicts of interest due to regional proximity.
• The quality of the evaluation made by the arbitrators, which must be professional, strict, focused on scientific arguments, and must provide authors with useful guidance.

 

Article acceptance and rejection statistics will be published periodically with their respective percentages, so as to guarantee a transparent review process to the interested community.

 

Editorial structure and policy aspects of the journal

Editorial structure: editor, committee and reviewers

 

The journal is made up of an editor, who has an editorial team (assistants, associate editors); in addition, there is an editorial and scientific committee. Its editing process is directly accompanied by the Editorial Neogranadina, for aspects of structure and editorial plan, and externally, by reviewers, previously selected by the editor

 

Member selection and criteria

• The editor, committee members and evaluators must have a verifiable academic and scientific background, with current publications (from the last five years) in category journals duly indexed and made visible in the main international indexing systems (Web of Science, Scopus and Scielo Citation Index), and a level of training in the area of knowledge at the master's or doctoral level
• Permanence of the members of the editorial team of the journal is subject to periodic evaluations by Editorial Neogranadina, to determine their contribution to the management, scientific quality and visibility of the journal.
• To avoid possible conflicts of interests and endogamy, the journal, advised by the Editorial Neogranadina, reserves the right to admit in its committees members with affiliations to the editorial entity (Universidad Militar Nueva Granada).

 

Functions

 

Editor. He is responsible for the consolidation of editorial policies, as well as the management and decision-making on each article published in the journal. The editor leads the process of evaluating and editing article, asking the author for the revisions that are necessary to achieve a publishable version of the article

 

The editor carries out the selection, evaluation and follow-up of the reviewers who are part of the referring process, guaranteeing the transparency and efficiency of such process, aimed at optimum scientific and editorial quality.

 

As part of the positioning and visibility of the journal in the academic and scientific context of the discipline, the editor and his team will be responsible for indexing, disseminating and promoting the published content, based on participation in scientific events and the inclusion or updating of the journal in international systems and databases, with the advice of Editorial Neogranadina.

 

Editorial Assistant: His/her job is to support the journal editorial processes and to establish an immediate communication point between the editors and the Editorial Neogranadina. Their functions include monitoring the editorial processes through OJS and ensuring the proper review and registration of the metadata of each article

 

Reviewers. They are researchers specialized in the lines included in the thematic spectrum defined by the journal, with the ability to critically and scientifically evaluate articles, to identify contributions to the discipline, based on the criteria defined in the review process and its guidelines.

 

Publication Ethics and Publication Malpractice Statement

 

Our publication ethics and publication malpractice principles are based on the suggestions of the following organizations that provide, guidelines, codes and procedures with wide international use:

• Committee on Publication Ethics (COPE): regarding ethical aspects of editorial terms in terms of author, editor and reviewer committee members.
• Council of Science Editors (CSE): an organization that deals with matters of integrity of scientific publications, conflicts of interest, licenses and authorship, among others
• International Committee of Medical Journal Editors (ICMJE): a committee that mainly deals with aspects of anonymity, informed consent and protection of individuals participating in research published by the journal.

Likewise, the journal recognizes and adopts the  Principles of transparency and best practices un academic edition  defined and endorsed by DOAJ, OASPA and WAME; the recommendations recorded in the document known as San Francisco Declaration on Research Assessment  (DORA) on the good use of citation metrics and the responsibilities established by the  Singapore Statement on Research Integrity .

 

Considering the parameters established by the aforementioned resources, the journal has defined the following ethical guidelines for all the actors in its publication processes in accordance with their respective roles in the editorial cycle of each article.

 

• Authors

1.  Authors who submit articles in the journal undertake to guarantee respect for copyright, as well as the protection of information and other aspects related to the preparation and publication of research.
2. Article authors for this publication are considered only researchers who have  (1) undergraduate; (2) graduate academic degrees or (3) who are candidates for obtaining graduate degrees at the time of submitting an article. Teachers, consultants or research assistants may be included as authors of the article if their contribution to the article preparation is significant and if endorsed by the main author or its correspondent. Otherwise, their names can only be included in the article acknowledgments.
3. The researcher shall comply with the formal aspects of submission, guaranteeing the originality of the research, without plagiarism and without prior publication, in another means, under any model. Salami publications, with self-plagiarism and simultaneous submission in other journals, will be rejected.
4. Conflicts of interest shall be disclosed in a timely manner and duly disclosed in the article.
5. The authors included in the research assume, entirely, the responsibility of its content and the actions that may derive from it.
6. Researchers have the obligation to recognize the participation of authors who actually mad contributions to the articles, without resorting to false authorship or the inclusion of authors who do not contribute to the development of the research. In this sense, they will disclose  the specific contribution that each co-author has made in the letter accompanying the submission of the article.
7. The authors accept the evaluation model defined by the journal; therefore, they undertake to provide a timely, professional and respectful response to the observations made by the editor, the peer reviewer and the production editor, in the various stages of the process.
8. Submitting articles for a review process without the real intention of going through with it is considered as an inappropriate conduct. Withdrawal of an article after being approved, and during the editorial process, must be duly justified. Authors who are found using the journal to improve their articles through the referee process, without the intention of publishing them, will be penalized for engaging in this practice. The journal will not process new submissions of articles by such authors.

 

• Editor

 

1. The editor undertakes to guarantee proper development of the journal processes, in an ethical manner and assuming responsibility for its publication.
2. The editor will make fair and impartial decisions, regardless of the context, ensuring a fair and appropriate peer review process for authors.
3. The editor will adopt editorial policies that guarantee maximum transparency and honesty during the article evaluation, editing and publication.
4. The editor protects the journal integrity by issuing corrections and retractions derived from the editorial process or from suspicious ethical practices that are detrimental to the scientific quality of the articles published by the journal. To carry out these processes, the editor must adopt the Retraction Guidelines established by COPE
5. The editor will promptly follow up on inappropriate behavior by reviewers, authors, or committee members, based on continuous monitoring.
6. All studies involving participation of humans or animals must be critically evaluated based on compliance with international ethical standards, which have defined the corresponding guidelines, and must be accompanied by a letter of approval from the ethics committee.
7. Authors, reviewers and committee members shall have prior knowledge of what is expected from them, based on the editorial policies, guidelines and forms defined by the editor, to guarantee the proper use and  management of contents.
8. The editor shall disclose any possible conflicts of interest that he/she may have when receiving and evaluating an article, in order to make a management decision that does not compromise any process of the journal.

 

• Evaluators

1. The evaluator will be selected by the editor and the editorial team, based on compliance with criteria such as: academic training, number of publications in recognized sources and impact of their production in the area.
2. The evaluator agrees to accept to read an article, if his/her level of experience, knowledge and current commitments allow him/her to issue a reasoned and timely concept.
3. The evaluator assumes the responsibility of guaranteeing a sufficient review, which allows the authors to understand the reasons for their concept, and which includes the assessment of methodological, content and structural aspects.
4. Impersonation is considered an inappropriate practice during the review process. The person who accepts responsibility for the evaluation process is the researcher who has been called to be an evaluator. In no case participation of a third party is accepted (eg, research assistants, doctoral students, postgraduates, monitors, other colleagues), without the consent of the editor
5. The evaluator has the responsibility and commitment to timely disclose any conflicts of interest that may arise during the evaluation of an assigned article. Conflicts can be: personal, financial, intellectual or professional.
6. The evaluator’s using any materials or pieces of the article under evaluation is considered inappropriate. In no case, evaluators are authorized to use completely or partially data of the article assigned for his/her review. Likewise, it is inappropriate for the evaluator to accept reviews of research that are very active and similar to one he/she is currently carrying out.
7. It is the evaluator’s responsibility to give a timely response to any requests related to the article they are reading, according to the times agreed with the journal.
8.  Otherwise, the evaluator will have to notify the editor about the changes in the delivery schedule of their concept, so that the process for the authors or the journal is not affected.
9. The evaluator has read, understands and follows the editorial policies defined by the journal.
10. The evaluator shall notify the journal on any inappropriate conducts identified in the article under review  and shall provide the arguments and supporting information on his suspicion of plagiarism, data fabrication, data manipulation, publication duplication, among others.
11.  The evaluation process Will be carried out according to instructions provided by the journal,  in its platforms and forms.
12. Evaluators shall refrain from suggesting the authors on quoting them or their colleagues to generate higher number of citations. If such suggestion is made, it should be based on academic, scientific, or technical reasons duly justified.
13. Evaluators shall remain active in the evaluation process (e.g.  if corrections are suggested), so that the editor can have their criteria and advise to verify that the article was sufficiently and coherently adjusted. Now, as the refereeing process is an academic interaction space, evaluators shall be willing to elaborate on some of the aspects of their concept, so that authors can solve any doubts or understand better the recommendations.

 

Publisher

1. Editorial Neogranadina, Publishing Brand of the Universidad Militar Nueva Granada, should ensure permanent availability and preservation of all research material published by the journal.

 

2. Editorial Neogranadina should make available to the editorial team all the means necessary to identify and prevent publication of articles whose authors have incurred in research malpractice. If the team identifies that an application or a published article is breaching, the Editorial Neogranadina shall promptly publish the Journal’s erratum, clarification or retraction depending on the severity of the behavior identified.

 

If an author, evaluator or reader wants to report a malpractice case or a problem that they have identified in a published article, as well as to report any difficulties or differences they have had with any member of the editorial team or in the development of a process in the journal, they should first contact the editorial team at  economia.neogranadina@unimilitar.edu.co o asistenteeditorial.revistas1@unimilitar.edu.co to seek solutions or clarifications to the issues raised. In case the editorial team is unable to explain the concerns raised or solve them, authors, reviewers and readers may communicate these same concerns to the Editorial Neogranadina by email at editorial.neogranadina@unimilitar.edu.co, so that a  solution agreed by the parties can be reached.

 

Access and Authors’ Rights

 

Processing and publication expenses are assumed by Nueva Granada Military University, in the interest of fostering scientific communication and contributing to the production, validation, and diffusion of arbitrated scientific knowledge.

Additionally, the journal establishes the relationship with its readers through the use of a Creative Commons Attribution-Non Commercial-No Derivatives 4.0 license, in its latest version, which allows the following options:

• downloading and sharing articles, provided that the authorship of the work is recognized, without modifying or using it for trading purposes.
• authors to share and self-archive articles in their profiles, social networks, and online repositories.

With respect to the relationship between the authors and the journal, an ethical commitment and an assignment of rights are required, under the terms of the Editorial Neogranadina letter-format, which considers the following elements:

• Authors undertake to guarantee the proper use of sources used in the development of their research, quoting and including the corresponding references. The University is exempt from all responsibility deriving from the misuse of other works.
• Authors are responsible for complying with ethical and scientific integrity rules. The University is exempt from all responsibility deriving from ethical malpractices in which the author may participate during the creation, development, and publication of the work, which may lead to the manipulation, error or falsification of data and results.
• Coauthors will only be considered as such if they participated creatively and fundamentally in the preparation of the work. In case of authorship conflicts, it is the corresponding author’s duty to account for each author’s contribution to the article. No subsequent inclusions will be accepted. However, if the withdrawal of any author’s name is requested, the journal will require an authorization signed by all authors involved in the article (including the author withdrawing from the publication), explaining the reasons for the request.

 

Self-Archiving and Digital Preservation

The journal uses the Pórtico system to create a permanent archive backup, with the purpose of preserving and restoring published content.

Per the Sherpa Romeo classification, the self-archive policy includes the possibility to deposit the postprint (latest version of an article subsequent to the peer-review process) and the editor’s version and is marked in blue.

 

Data Usage and Privacy Statement

 

For the purposes of article reception and peer-review, Editorial Neogranadina keeps a record of personal data in its databases for adequate support of the processes managed. To manage these data, the information security policy established by the University in Resolution No. 4352 of November 17, 2016, article 18, on information systems, is adopted:

 

Paragraph 10. “The information kept in the databases of Nueva Granada Military University’s information systems is and will be used in the development of the inherent functions of the University, in its condition as a higher education institution, either directly or through third parties.”

Paragraph 11. “The information stored in the databases of the information systems used by the University, or in any other storage media, must be governed by the Personal Data Privacy Policy Manual in force at Nueva Granada Military University, and the user is responsible for the data contained in the infrastructure.”

The journal complies with the Personal Data Privacy Policy Manual of Nueva Granada Military University, which is regulated in Resolution No. 3225 of December 02, 2013:

Article 11. “The collection, storage, use, circulation or deletion of personal data by Nueva Granada Military University requires the prior, free, express, and informed consent of the holder of said personal data.”

Article 21. “Ownership of personal data. Nueva Granada Military University will be aware at all times that personal data are owned by the individuals to which they refer and these individuals only may make decisions in relation to this personal data. In this regard, the University will only use said personal data for the purposes for which it is duly authorized and, in any case, respecting the regulations in force on personal data protection.”

This information will be shared for academic or educational purposes, with entities evidencing, classifying or assessing productivity, such as Colciencias, Publindex or international indexing systems.

^[1]Use the following link to see the document: <https://publicationethics.org/files/Principles_of_Transparency_and_Best_Practice_in_Scholarly_Publishingv3.pdf>.